Serious About Navigating the Accreditation Maze to Satisfy the CMS Quality Standards?…
“Here’s A Proven Method To Prepare You For MEDICAL SUPPLY PROVIDER Accreditation.”
“Fully Meet all CMS Quality Standards for a Successful Accreditation Guaranteed … Or Your Money Back!”
…Satisfy all CMS approved accreditation agency requirements, including ACHC, THE JOINT COMMISSION, CHAP, and the others too.
SO THAT… Your Survey Preparations Are On Target and Flow Smoothly Without Interrupting Your Day-to-Day Workflow!
If your MEDICAL SUPPLY PROVIDER company (pharmacy, fitter services, mail order supply, or retail-only HME) is selling reimbursable HME products and services but does not do equipment rentals, equipment maintenance, or any home delivery you will still need to be formally accredited.
You must deal with accreditation or your business will suffer! Eventually, if you are not fully accredited, you will be ineligible for reimbursement through CMS and disqualified from participating in Competitive Bidding. For many, this issue means their entire business is at stake. In addition, all state regulatory agencies and even most payers already require accreditation as well.
Here’s the real problem. Accreditation can be confusing, difficult, time consuming, and expensive… if you don’t know what to do.
Accreditation Process is Difficult
Any executive who has investigated the road to successful accreditation already knows that it is an arduous and time consuming process of:
- Developing Policies and Procedures
- Standardizing Patient and Employee Records
- Evaluating Existing Safety and Maintenance Processes
- Comprehensive Record Keeping and Audit Practices
Accreditation is Complex and Confusing
Many are now struck with the sobering realization that it is no small matter to know how and where to start… given the fact that accreditation is complex, confusing and often intimidating. Accreditation is like a complex maze to be navigated.
Without expert accreditation assistance, company owners are left asking questions such as:
…What is the best format for my policies and procedures?
…What kind of data do I need to collect?
Getting outside accreditation assistance to help decipher the process can be expensive.
Accreditation Can Be Expensive
Overall, accreditation is not cheap! It will cost you both time and money ….and if you don’t plan well, it will exact a much higher price than you might have ever bargained for.
While the benefits of the process are great, let’s not kid ourselves into thinking that there doesn’t need to be a total commitment of time and resources on your part to get the accreditation process completed successfully.
Accreditation preparations that are not carefully planned will require costly outside consulting time while tying up critical staff resources unnecessarily.
The truth is, it will take a serious commitment from your entire organization to make it through accreditation successfully. However, those who know how to prepare for accreditation properly can avoid locking their staff into an unproductive focus on accreditation while the day-to-day business operations suffer… After all, while you prepare for accreditation you still have a business to run.
Accreditation Takes Time
Most accreditation processes can take several months. Three to four months is the average. The task of developing policy and procedure manuals and associated processes is only the beginning of this undertaking.
Once your manuals and processes are in place, data must also be collected for proof of compliance.
Finally, failure to become accredited after investing so much time and effort could be catastrophic to your business and the morale of all involved.
Every company embarking on the process of accreditation wants to have the right plan for accreditation at the very start. Companies want to be certain that they are not wasting their time and money on an accreditation implementation that is fundamentally flawed. The desire for a “no surprises” survey experience is a critical element in accreditation planning. Additionally, everyone wants to streamline their implementation efforts to minimize day-to-day work flow interruptions during the preparation phase.
Accreditation Agency Materials Not Enough…
While all the accrediting bodies try to provide helpful materials to prepare companies for accreditation, most fall short.
The materials that are provided explain what information is necessary to complete and compile, but does not explain how to do it. Personnel within the accrediting agencies are knowledgeable and helpful to answer questions; however, they do not have the time nor are they paid to do the “hand holding” that is often necessary. There are two solutions to this dilemma: hire an expensive consultant, or acquire and use a high quality policy and procedure manual.
A Good Policy & Procedure Manual vs. An Expensive Consultant
Without using a good policy and procedure manual or working with a very costly consultant, successful accreditation is at risk. Many consultants can take 3 months or more to adequately prepare a company. However, with a good policy and procedure manual, the time needed with an accreditation consultant can been reduced to between 1 to 3 days… or even none at all, depending on the complexity of your business.
Therefore, the obvious questions are: What policy and procedure manual should I use? What makes a good manual? Let’s look at some of the key elements…
- A good manual is comprehensive in nature; it follows the format of the standards of the accrediting agency.
- It requires minimal preparation of materials for policy and procedure manuals, human resource functions, and clinical programs.
- It is tailored to meet the specific characteristics of each individual organization.
Choose Your Manual Very Carefully
Buyers should beware when selecting the policy and procedure manual that they will use to prepare for accreditation. Not all policy and procedure manuals available are created equal. Contents and quality vary greatly across the many policy and procedure manuals that are available in the industry today. Generally speaking, you only get what you pay for …but even some of the more expensive manuals sometimes don’t deliver on all of the important components. Be sure your manual has everything you need.
A complete manual requires customized Policies and Procedures that are flexible enough to accurately reflect the existing structure and particulars of your business. They should include a Compliance Program, an Employee Handbook, and Job Descriptions. All of these components are foundational to the baseline manual that applies to every Pharmacy, Fitter Services, Mail Order Supply, and retail-only HME business (or any other type of MEDICAL SUPPLY PROVIDER company that has no equipment rentals, no equipment maintenance, and no home delivery).
A quality manual will accurately meet all of the CMS standards defined by any of the CMS approved accrediting agencies.
Also, a quality manual provides a way for you to easily and in a timely fashion, keep your manual current and updatable to reflect the ever changing industry standards and changes you make to your company structure or operations. These types of changes always occur and can impact many segments of text embedded throughout your manual.
The best way to keep your manual up-to-date is to purchase a manual that supports some kind of subscription service that makes the updates to the manual text automatically for you when industry standards changes occur. A quality subscription service will also make it easy for you to make changes throughout your manual that correspond to any changes you make to your company operations and structure.
Cautious scrutiny prior to the purchase of any policy and procedure manual is highly recommended because not all manuals will deliver everything you must have.
Customization and Support is Vital for a Quality Manual
However, having a comprehensive policy and procedure manual is not enough! A quality manual must be fully customized to your particular company operations and be adequately backed-up with helpful support for you to derive the maximum benefit from it.
Using only a generic manual that does not address the specifics of your business will not work well for you. Generic manuals are not recommended unless you are confident that you know how to modify on your own the important document components that need to be tailored explicitly to the particulars of your business. Tailoring a generic manual to your specific company operations is a lot of work and requires special knowledge.
Your manual must be personalized to the specifics of your unique business profile to be properly ready for your survey. Therefore, it is important that the accreditation manual that you use is fully customized for you. Proper customization requires handling carefully all of the special details of your particular business situation and applying them appropriately to the text throughout your policy and procedure manual.
Finally, having adequate support to assist with using your manual effectively in preparation for your survey is essential for accreditation success. Having professional support to answer questions about your manual and its use is necessary because of the complexity involved with preparing for your survey.
My Customized Policy and Procedure Manual Has Everything You Need
Keeping all of the manual elements described above in mind …I have developed a unique and complete policy and procedure manual that is all any HME or MEDICAL SUPPLY PROVIDER company will need to meet every CMS standard, and obtain successful accreditation by any of the CMS approved accreditation bodies, including ACHC, THE JOINT COMMISSION, CHAP, or the others. I developed my Policy and Procedure manual (HME Accreditation Simplified!) back in 1997 for full service HME companies and have been improving it ever since… and am now making available my MEDICAL SUPPLY PROVIDER Accreditation Simplifed! Policy and Procedure manual specically designed specifically for Retail-only HME, Pharmacies, Fitter Services, Mail Order Supply, and other MEDICAL SUPPLY PROVIDER companies with no equipment rentals, no maintenance, and no home delivery. Companies have been actively using my Policy and Procedure manuals for a 100% accreditation survey success rate for over a decade!
I will customize my manual to your specific company profile so you can be sure that you receive a policy and procedure manual that is thoroughly customized and truly reflects your business operations. Accurately customizing a policy and procedure manual for any given company is tedious work because of the precision required with each of the enormous number of important details that must be carefully documented. I’ll take care of all of the difficult parts of the manual customization for you. I’ll make it simple for you to provide the key company profile information needed for me to customize your manual for you.
All the Support You Need is Made Available
Using my manual should be all that you need to get started correctly with your survey preparations. There is also ongoing customer support for our policy and procedure manual users.
However, sometimes companies desire additional support with their survey preparations. Don’t worry, I won’t leave you high and dry to figure out your special accreditation concerns alone. I offer additional special one-on-one consulting for hire from myself (as available) and my team of handpicked MEDICAL SUPPLY PROVIDER accreditation experts.
However, if you use my manual, I am sure that you will greatly minimize or in some cases eliminate your need for any special contract consulting.
Knowing that additional consulting is always available gives you the assurance that you will have all of the support your company may require.
Optional Subscription Service Available
I have developed an optional Subscription Service for my policy and procedure manual that can be purchased with your manual to allow you to easily keep your manual up-to-date on an ongoing basis.
I’ll make all the text changes necessary to your manual to reflect any industry standards changes that occur so you don’t have to worry any more about keeping your manual up-to-date to meet the ever changing industry requirements. In addition, any changes you make to your business will also be reflected in your manual by you simply modifying your existing company profile online.
The Subscription Service allows you automatically regenerate your manual on demand at any time and have your regenerated manual emailed directly to you automatically. Each time you regenerate your manual on demand using the Subscription Service, your manual will automatically reflect the current industry standards and automatically reflect throughout the text of your manual all data changes you have made to your company profile.
The Subscription Service frees you from having to hunt through the text on every page of your manual to find where changes are needed to keep your manual always up-to-date. Keeping your manual up-to-date has never been easier!
Finally, I do one more thing that you won’t find with any other policy and procedure manual. I am so sure about my manual that I guarantee it.
“Start Preparing for Your Accreditation Survey Now”
Introducing Your Best Solution…
To Immediately Get on the Right Path for Easy Survey Preparation Success!
MEDICAL SUPPLY PROVIDER Accreditation Simplified!™
gives you a complete set of all the Policy and Procedure Manuals you need for the Home Medical Equipment part of your business to meet all of the CMS Quality Standards and achieve or maintain accreditation by any of the following CMS approved accreditation agencies:
- Accreditation Commission for Healthcare, Inc. (ACHC)
- Joint Commission on Accreditation of Healthcare Organizations (THE JOINT COMMISSION)
- Community Health Accreditation Program (CHAP)
- National Board of Accreditation for Orthotic Suppliers
- Board for Orthotist/Prosthetist Certification (BOC)
- National Association of Boards of Pharmacy (NABP)
- American Board for Certification in Orthotics and Prosthetics, Inc. (ABC)
- The Compliance Team, Inc.
You will find included in this material… Policies and Procedures, Job Descriptions designed for your organization, a complete Performance Management Program, Training Programs, Clinical Tools for all your product lines that meet the CMS guidelines, to name a few examples.
All you have to do is to print out the provided Policy and Procedure Manuals you need. Each of the manuals that you will be required to have during your accreditation survey are contained in an electronic zip file sent to you.
This accreditation toolkit uniquely walks you through each standard used in the survey process. It gives you complete instructions on how to prepare client charts. It also makes data collection simple too… taking the mystery out of your data collection demands.
Don’t worry about the unique features of your business being ignored. Each product will be tailored to your particular company before it is sent to you! You will have the opportunity to fill out a simple and brief questionnaire that will allow us to customize the content relevant to your company.
Subscription Service Available to Assure An Always Up-To-Date Manual:
Your manual will need to be modified from time-to-time to stay current because of (1) ongoing changes to the industry standards and 2) structural/operational changes that naturally occur within your business over time.
For your manual to stay current, it must continually reflect the ever changing industry standards. In addition, the customized portions of your manual will need to be updated as you add or drop products and services that your company offers or you have changes to your company organization chart structure/personnel or modifications to your company policies and procedures, etc. MEDICAL SUPPLY PROVIDER Accreditation Simplified!™ makes keeping your manual continually up-to-date easy!
When you sign-up for Subscription Service (purchased optionally with your manual and automatically renewable on monthly or annual basis), you will always be able to receive an up-to-date version of your manual that contains all of the latest required industry standards to which you must show compliance. In addition, Subscription Service allows you to easily have your manual updated to reflect company changes that affect the text throughout your manual. That is, with Subscription Service, you only have to update your company profile and the subscription service will automatically update your entire text of your manual accordingly – on demand!
Subscription Service is a popular extra feature, sold optionally at the time you purchase your manual, which provides assurance that your manual is always up-to-date with ever changing industry standards and reflects your changing company operations.
With Subscription Service, you will be able to regenerate on demand your manual and all of its components for direct download to your computer at any time. Every time you automatically regenerate your manual with Subscription Service, it will be created automatically with all of the latest national standards updates and with all of the latest changes you have made to your company profile data.
“Experience All The Advantages of Full Accreditation”
Although obtaining your accreditation can be a massive endeavor, it is worth it! There are many aspects to accreditation that will continue to be beneficial to your business long after your survey is completed. Such as…
- Accreditation will assure that you retain your DMERC number for CMS billing requirements and Competitive Bidding.
- Accreditation will enhance consistency across your operations which in turn produces gains in quality and time with significant cost savings.
- Accreditation will improve overall credibility with your target market which will foster a greater trust in your company.
- Accreditation will ensure you have established systems to monitor process improvements ongoing.
- Accreditation will allow you the opportunity to interact with experts in the field of accreditation, gaining from their knowledge.
- Accreditation will provide an important marketing means that heightens credibility with your target market.
- Accreditation will boost employee morale and job satisfaction through better training.
- Accreditation will assist you in maintaining an effective compliance program.
- Accreditation will furnish you with a formal apparatus from which you can continue to build your business and continually evaluate it accurately.
“You’ll Receive Everything You Need to Assure a Successful Accreditation Survey”
Here’s the details on what you will get with MEDICAL SUPPLY PROVIDER Accreditation Simplified!™…
- Policies and Procedures provided have been updated for CMS guidelines and meets all of the CMS requirements for your survey with ACHC, THE JOINT COMMISSION, CHAP, or other CMS approved accreditation organizations. Instead of generic forms, these Policies and Procedures are specifically tailored by us to accurately fit your company operations and can be printed out for immediate use.
- Ready-to-print comprehensive Job Descriptions are tailored to your specific organization by us from the job titles you furnish. Also included are competency and assessment tools.
- You will receive an all-inclusive Performance Management Program that will meet CMS guidelines.
- All the details you will need to track and collect required data to meet CMS standards for your chosen CMS approved accreditation agency survey are supplied for the areas of:
- Patient Information,
- Performance Management Tracking,
- Maintenance Tracking, and
- Inventory Tracking.
- All content is prepared by an expert who writes HME industry standards and is an accreditation surveyor. This assures you that all Policies and Procedures accurately reflect the CMS Quality Standards and any of the CMS approved accreditation agency standards for meeting your surveyor with confidence.
- MEDICAL SUPPLY PROVIDER Accreditation Simplified!™ divides by sections all the provided Policies, Procedures, and Forms for you to easily follow step-by-step each CMS approved accreditation agency standard and the CMS Quality Standard
“When our company decided to become accredited, we didn’t even know where to begin. So we bought HME Solutions’ manual to get us through this overwhelming process and we even contracted for some of his consulting time as well.
Without this outstanding manual, I don’t think we could have gotten so much accomplished. We put all of the policies and procedures in place, including the warehouse and delivery truck plan. It was the best thing our company could have decided to do.”
A-1 Quality Mobility
Expect the following results when you implement MEDICAL SUPPLY PROVIDER Accreditation Simplified!™ …
- Know for sure that you are starting smart with your Accreditation Survey preparations.
- Avoid confusion and guesswork so that your time and efforts are not wasted.
- Eliminate concern about completing the Accreditation Survey properly.
- Possess confidence that you will be ahead of the chaotic rush for accreditation.
- Rest assured that your day-to-day business work flow is not interrupted.
- Gain the satisfaction of reducing or even eliminating the need for an accreditation consultant.
In Summary: MEDICAL SUPPLY PROVIDER Accreditation Simplified!™ allows you to prepare for your accreditation survey with the least effort and with the highest quality result, allowing you to save time, save money, and avoid frustration.
There is not a more cost-effective or time-efficient way to better prepare for accreditation than to use “MEDICAL SUPPLY PROVIDER Accreditation Simplified!™”
If You Properly Implement
“MEDICAL SUPPLY PROVIDER Accreditation Simplified!™”
your company can receive a successful accreditation or
I guarantee your money back on the manual.
That’s as clear as I can make my guarantee to you. I feel strongly that MEDICAL SUPPLY PROVIDER Accreditation Simplified!™ will make the difference for your accreditation success.
If you make an honest effort to properly apply MEDICAL SUPPLY PROVIDER Accreditation Simplified!™ to your business in preparation for accreditation and if you’re not successfully accredited because of the manual, I’ll refund your money… just simply send the product back for a prompt and courteous refund of the purchase price.
I am that confident that this manual works and has all that you need! This makes it no risk for you to give it a try.
Companies that have used my manual properly have had a 100% success rate with their accreditation survey.
OK, let’s review…
You get a customized version of MEDICAL SUPPLY PROVIDER Accreditation Simplified!™ in electronic format sent directly to you containing everything you need to succeed with your Accreditation Survey.
In addition, at the time you purchase your manual, you will have the option to purchase on a monthly or annual auto-renewal basis the Subscription Service so that you can be assured to always have an updated version of your policy and procedure manual. Subscription Service will automatically track all changes to the industry standards as they occur and/or any structural or operations changes you make to your online company profile and automatically apply these changes to your customized manual ongoing. Subscription Service will allow you to regenerate your manual on-demand, and have your regenerated customized manual emailed to you directly with all changes automatically applied… by just you updating and resubmitting your company profile online.
Also, I make available to you the option to contract separately with me and my special team of experts for any special one-on-one consulting you might desire for any extra support you feel is necessary for your company.
Finally, I personally guarantee that my policy and procedure manual will perform brilliantly to prepare you for your accreditation survey.
Get started now on the right path to successful accreditation. Save yourself a lot of trouble by starting early and doing it right. Take this opportunity to act now for your own benefit. Don’t miss out on this important tool to make the entire accreditation process easier with full assurance that you will be successful!
Ordering online is always available via our secure server for your protection.
Those who don’t take the opportunity to get this vital information they need to prepare properly for their accreditation will waste valuable time and money. Without this accreditation toolkit, business owners are ill-prepared for accreditation, and are at risk for failure.
Do yourself a favor and act now to make accreditation easier. After all, you have a business to run while you prepare for accreditation. Your time is valuable!
Take action today… and secure the confidence of knowing that your survey preparations are on track to success.